How Often Should You Schedule Commercial HVAC Maintenance?


As an industrial or commercial property owner, a lot of the responsibility falls on you when it comes to ensuring your buildings are in peak condition for your customers, employees, and stakeholders. This responsibility includes diligently maintaining your HVAC systems according to industry and even regulatory standards. One of the best ways you can do this is by using a qualified contractor to provide all of your commercial HVAC maintenance needs. But what do these services include exactly, and when or how often should you schedule them? Here’s what you need to know.

What Does Commercial HVAC Maintenance Include?


Commercial HVAC maintenance focuses on the inspection, detection, correction, and prevention of any potential issues with your commercial HVAC unit or system. Usually, this will include the following services, to name a few, for both your air conditioning and heating units:

  • Inspecting and replacing air filters as required
  • Complete cleaning of the AC evaporator, coils, drainage lines, and other elements for efficient operation
  • Lubrication of moving parts
  • Monitoring the pressure of the refrigerant
  • Safety and efficiency analysis
  • Examining connections, motor, and thermostat
  • Safety control testing
  • Ventilation or air delivery system checks

How Often to Schedule Commercial HVAC Maintenance


The frequency of your required commercial HVAC maintenance primarily depends on your industry and the amount of usage that your HVAC system gets. In general, most commercial HVAC units need to be serviced at least every six months, and filters should be replaced at least quarterly—but this recurrence can increase if your business particularly experiences a lot of traffic or is exposed to constant airborne contaminants.

Energy Star recommends that the best time to schedule maintenance is during the spring for cooling systems and the fall for heating systems, as business typically tends to get busier with more HVAC usage around the summer and winter months. 

Is HVAC Maintenance Necessary?


Commercial HVAC maintenance is important for several reasons, with the main three being safety, efficiency, and savings. 

Ensuring your HVAC system is in good working condition is more than just about comfort; it assures you that the health and safety of your customers and members of your staff are protected while they are on your premises. 

Next, regular tune-up services for your commercial HVAC system can allow you to make the most out of your usage and reduce energy consumption. 

Finally, prioritizing preventive maintenance enables you to spot any potential problems early on before they turn into costly repairs or replacements.


Why Making an HVAC Maintenance Plan Is Worth It


An HVAC maintenance plan is a scheduled service program that covers all your necessary maintenance requirements for a year or more. With a commercial HVAC maintenance plan, you can ensure that your heating and cooling systems receive the professional care they need, regardless of how busy the season may be. 

At Cair Heating & Cooling, our commercial HVAC maintenance team can improve your HVAC system’s performance for maximum comfort and efficiency, as well as help reduce wear-and-tear on parts to keep your systems running well for many years to come. We offer different types of HVAC maintenance services to suit your business needs:

Preventive Maintenance

Regular preventive maintenance helps ensure that your HVAC system functions at peak efficiency and performance. According to the Indoor Air Quality Association, this could mean savings of up to 30% of your energy bill. With our preventive HVAC maintenance services, you can be assured that you won’t have to worry about any HVAC issues suddenly popping up during the busy summer and winter months.

Corrective Maintenance

If you’re currently dealing with a faulty HVAC unit due to incorrect installation or an issue caused by some external factor, our team would be happy to come in and restore your system to good working condition again. We will thoroughly inspect your system, identify any existing and potential issues, and work diligently to rectify the problem as soon as possible so you can quickly resume operations.

Risk-based Maintenance

Risk-based maintenance is an HVAC maintenance method that aims to prioritize and correct any high-risk issues first as a way to make the most use of available resources. This involves critically identifying the condition of the HVAC system and coming up with an effective maintenance plan that minimizes the risk of the system’s failure.

Predictive Maintenance

When conducting predictive HVAC maintenance, the system is checked using advanced diagnostic equipment and tools that gather information about any potential issues. Cair Heating & Cooling employs the use of cutting-edge technology that helps us efficiently address and prepare for any upcoming problems with your HVAC system.

Who Needs HVAC Maintenance?

Malls, Outlets, and Retail Stores

Malls and retail stores experience a lot of heavy foot traffic on a daily basis. Because of this alone, there is already an increased need to ensure both proper airflow and good air quality, especially in areas where people tend to gather and lounge.


For hotel managers or those in the hospitality industry, you know that a room’s temperature can instantly make or ruin a guest’s stay. Any HVAC failures you may experience mean total downtime for your business, including loss of revenue from issuing refunds to angry and uncomfortable guests.

Multifamily Buildings

Multifamily apartment buildings or properties may have either centralized or decentralized HVAC systems. However, both need regular servicing, as with any building that experiences heavy daily HVAC use from multiple sources. With our commercial HVAC maintenance services, you can help keep your residents comfortable and happy all year round.

Hospitals and Medical Offices

Whether you’re running a busy hospital or a building that houses several medical practices, you know that nothing is more important than the health, safety, and comfort of your patients. By scheduling regular commercial HVAC maintenance, you can continue to maintain an optimal environment for healing, especially for those with respiratory conditions.

Top Rated HVAC Maintenance Contractors in Indianapolis, IN

For more than two decades, Cair Heating & Cooling has performed commercial HVAC maintenance in Indianapolis, IN, for a number of important industrial and commercial properties. We’ve helped a wide variety of companies in cutting their energy bills and providing year-round comfort for their customers and employees.


Our commercial HVAC background includes several projects with different AutoZone shops, fire stations, shopping centers and outlets, hotels, and more. We offer competitive pricing on all of our brand-new and energy-efficient HVAC products, as well as affordable payment options, such as easy financing ranging anywhere from 3 months to 12 months. Contact Cair Heating & Cooling now at (317) 527-7032 for commercial HVAC maintenance, repairs, or new installations for your industrial or commercial property.